Getting Started for Employers

Job Search, Employment
and Careers Site

Getting Started describes how to do the initial setup after your account has been created. If you are the administrator and your company's account has just been created, review the Administrative section. There are a few steps that you will need to do before jobs can be posted and candidates can apply to your posted jobs.

Online Help- Each page has help available which can be hidden as you become familiar with the site. To hide the help on any individual page, click the 'Hide help' text at the bottom of the help area. To show hidden help, click the 'Show help' text to the right of the page title. If you want to automatically hide or show the help for every page, go to the 'My Preferences' page by clicking on the 'My Account>My Preferences' menu item and change the 'Session Preferences'.
Update Contact Information- Go to the 'My Account' page by clicking on the 'My Account' menu item at the top of the page. Update your personal contact information by clicking the icon in the 'Contact Info' column of the 'Employer Summary' section.
Post a Job- To post a job, click the 'Add>post a job' menu item.
Job Library- If you have job descriptions that are similar, you can save job descriptions in a Job Library by clicking, 'Edit>library>job'. The Job Library allows you to save predefined job information and load them into new job postings. Fill out the job information and enter a name for the job library entry. To use an existing job library entry as the start of a new job, select the job and click the 'Load Job' button. If you want to load only a portion of a job into the new job entry, click the 'Load' button for the appropriate field. The job can be saved in the 'Public' area, making it available to others, or in your own 'Private' area. To edit an existing job in the library, select the job, enter your edits and enter the same job name in the 'Job Name' field. Click the 'Replace Existing' checkbox and submit the job. You can edit your 'Private' jobs and the 'Public' jobs that you own.
New Applicant Confirmation Letter- A default e-mail letter, 'confirmation_1' is supplied for new applicant confirmations. You may edit it, but you may not delete it, by clicking 'Edit>library>letters'. You can create your own e-mail letters. Each job can have a unique confirmation letter and the sending of the automatic confirmation can be disabled.
Job Profile Questions- Profile Questions can be added to a library and can be referenced by a job. The Profile Questions are used to create a unique Job Profile for each job. The Job Profile questions will be answered by the applicants to test their skills for the job they are applying for. You can take the applicants through a "Virtual Interview" to assess a score that can be used to rank the qualifications of the applicants relative to the requirements of the job. You can select from the current set of questions or define your own. Public Questions are available to all employers and Private Questions are only available to you. To add a Profile Question, click 'Edit>library>profile questions'.
Note: Adding or editing a Public Profile Question requires certain access rights or it may require other's approval.

Defining Companies- A single company or multiple companies can be defined. You may have jobs that are available in many companies you represent or you may have a human resources departments that represent subsidiaries of your company. When you post a job, it will be associated with a company and a location. The 'Company Name' is not visible to the applicants. To add a company, click 'Edit>library>companies'. At least one company must be defined.
Note: Adding or editing a company requires certain access rights.
Defining Locations- Locations may be physical locations in which you have jobs available or divisions or business units of a company. When you post a job, it will be associated with a company and a location. The 'Display Name', 'City', 'State', 'Postal Code' and 'Country' will be associated to the job. Each 'Location Name' must be unique but the 'Display Name', the location name the applicants will see and use to search, may be the same for multiple locations. You may want a more descriptive location for yourself and a less descriptive one for the applicants. The 'Display Name' will be listed as a search choice on your website and can be selected by candidates to perform a search. To add a company, click 'Edit>library>locations'. At least one location must be defined.
Note: Adding or editing a location requires certain access rights.
Posted Jobs Categories and Functions- Each job must be associated with a job category and job function. The default category and function is 'Other'. To add custom categories and functions for your company, click on the 'Admin>employer jobs' menu item.
Applicant's Current Employment Categories and Functions- Each candidate's application must be associated with a job category and job function. The default category and function is 'Other'. To add categories and functions for your company, click on the 'Admin>candidate jobs' menu item.
Customizing Site Look and Feel- Site-wide preferences can be customized for your company by clicking on the 'Admin>site preferences' menu item . For example, you may only want you allow job seekers to register on your site if they are applying to a job. The color combinations and layout for how the job seekers will view your jobs can also be customized.
New Accounts- To add an account for an employee of your company, click the 'Admin>add employer'. Only individuals with administrative rights can add accounts.
- You can set the permission and the approval chain for tasks in each account. The account owner may have full permission to perform the task (Yes), no permission to perform the task (No) or permission to perform the task but completion of the task requires other's approval (Approval Required). There are several predefined roles that you may choose from to preselect the permission for individual tasks. Common Approvers can be defined for all tasks or the common approvers can be overridden by defining approvers for each task. If no approvers are defined, the task will be immediately executed.
  Note: The adding and removing of Approvers is saved immediately.
External and Internal Applicant's- You can select whether an applicant is internal or external. Setting an applicant as 'internal' allows them to search and apply for jobs on or after the jobs internal posting date, which can be set when the job is posted. To set an applicant as internal, click the 'Admin>edit candidate' menu item. Only individuals with administrative rights can change the status of an applicant.


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